ERP integration to connect billing, projects and contribution
OctoCook enables you to design an architecture where clients, projects, invoices, teams, rules and recognitions work together to automate contribution and incentive models.
You can't automate contribution if economic data lives outside the system.
When bonuses, commissions or recognitions depend on invoices, clients, projects or revenue, OctoCook needs to connect to the company's economic reality.
Invoices disconnected from talent
The company invoices but doesn't always link that invoice to the team that contributed.
Projects without economic traceability
Projects exist but aren't always tied to real revenue.
Commissions in spreadsheets
Calculations live outside the system, with formulas, exceptions and little traceability.
Duplicated or poorly mapped clients
If client and project don't align correctly, recognition can fail.
Fragile manual data
Every manual import increases the risk of error.
Incomplete reporting
Without integration, leadership can't clearly see contribution, billing and recognition together.
The ERP brings economic reality. OctoCook brings the contribution and recognition layer.
The integration allows crossing business data with talent, rules and contributions to build a more transparent operational model.
* ERP / A3ERP as an example of the current system. The integration is designed according to the available data source.
Data that enables the model to be automated.
Less invented data. More source of truth.
OctoCook must work with consistent data. That's why clients, projects and invoices must come from controlled sources such as ERP, operational spreadsheets or defined internal systems.
ERP as the economic source
Clients, invoices, lines, amounts and financial data.
Operational spreadsheet as bridge
When the model still depends on internal sheets, OctoCook can use them as a structured temporary source.
Data validation
The system must detect discrepancies, new projects, pending members and matching errors.
Traceability
Every recognition must be able to explain which invoice, project, team or rule it comes from.
From invoice to recognition.
When an invoice comes in, OctoCook can show which project it belongs to, which team is involved, which rules apply and what contributions exist.
An invoice arrives
The ERP records a new invoice or invoice line.
It is linked to client and project
OctoCook identifies or validates the corresponding project.
A rule is applied
The system shows which formula or percentage applies.
The team is identified
The people recognised in that project appear.
Contributions are shown
The team can view or add related contributions.
An estimated recognition is generated
The company sees a transparent estimate, with a disclaimer if there are adjustments or external costs.
The calculation shown may be an estimate and is not binding. It may not include external costs, payroll adjustments or other deductions.
More traceability, less spreadsheets and better reporting.
- Less manual calculationReduces repetitive work in commissions, bonuses and recognitions.Efficiency
- More traceabilityEvery recognition is connected to an economic source.Traceability
- Fewer disputesRules and data are clearer before calculation.Trust
- Better reportingLeadership can see contribution, billing and recognition together.Visibility
- Better financial controlVariable pay is linked to real revenue, clients and projects.Control
- Better organisational learningEvery invoice and contribution enriches the system's knowledge.Learning